Wayne State University

Aim Higher

Policies-12

2.3.1 General Purchase Order Process

PROCEDURE

Responsibility

Action

Requisitioning Department

  1. Complete an online Banner Purchase Requisition, following the instructions in the Banner RAPP training manual. (Refer to APPM section 2.2.)

Purchasing

  1. Review and approve or disapprove the online Banner Purchase Requisition and assign to a Buyer.

  1. Determine if a competitive bid or RFP is appropriate. Complete bid or RFP process.

  1. Issue Purchase Order.

Requisitioning Department

  1. Report any discrepancies or changes to the purchase order to the Purchasing Department. Refer to APPM section 2.6 for Change Order Request (COR) if required.

Central Receiving

  1. Receive items listed on purchase order and enter Receiving transaction into the Arrival / Banner system (as required).

  2. Deliver goods to department and obtain signature on delivery ticket to acknowledge receipt of goods.

Requisitioning Department

  1. Verify that goods received are the quality and quantity desired.

  2. If goods are delivered directly to the department and are acceptable, immediately record receipt in the Banner system.

  3. If goods are unacceptable, notify Purchasing to determine corrective action.  If appropriate, contact Central Receiving to pick up goods for return to the vendor.

Central Receiving

  1. Pick up goods from Department.

  2. Make arrangements to return the goods to vendor. (See APPM section 8.12, Receiving and Shipping.)