POLICY

Employees charged (assigned) to an expiring grant/contract account must be reassigned to another account if the expiration date of that account is not officially extended. This does not apply to employees whose term appointment (contract period) ends before or on the grant expiration date.

1. If the grant is extended, and an employee has a contract period which,

   • Is not ending, process Renewal of Personnel from Expired Grant/Contract Account, 705.

   • Is ending prior to or on the expiration date of the account, a 705, and a Personnel Assignment (PASS), 787, MUST be initiated to extend the appointment period or to terminate employment.

2. If the grant is not continued (hence, expired) and employment at WSU is to continue,

   • Reassign the employee to another university account via a Personnel Assignment (PASS), 787 (see APPM section 3.3.10, Renewal of Appointment).

If an employee who is assigned to a grant/contract account is not reassigned, the charges for the employee's university term/appointments (contracts) that have not expired are placed into a suspense account. If the paperwork is not in Payroll by the end of the pay period following the pay period in which the grant expired, the charges are removed from the suspense account and applied to the Dean's Office General Fund account by Fiscal Operations. This continues until the paperwork for processing and charges to the new account are received in Payroll. No reversals of the charges taken from the suspense account and transferred to the Dean's Office General Fund account are permitted.

NOTE: It should be noted that if an appointment is not renewed prior to its expiration, the employee's pay will be stopped (see APPM section 3.3.10, Renewal of Appointment).

PROCEDURE