7.2.11 Miscellaneous Expenses (Revised 11-01-2017)

Laundry, dry cleaning, and pressing services away from home are reimbursable only when the traveler is away in excess of 5 days and when the expenditures are reasonable in nature.

Tips must be reasonable for the service provided.

The Expense Report can be used for other expenses incurred while in travel status (i.e. business related copies, office supplies, etc.).

Reimbursable expenses include but are not limited to the following: 

  • Business office expenses (copy services, postage) and business related phone calls, faxes and internet fees 
  • Calls home that are reasonable in duration and amount (department discretion) 
  • Conference fees 
  • Costs related to travel visas when necessary to accomplish the official business purpose of the trip
  • Currency conversion fees 
  • Laundry or cleaning expenses on trips lasting five (5) days or more 
  • International travel health insurance 

Non-reimbursable expenses include but are not limited to the following: 

  • Clothing or toiletry items 
  • Commuting between home and campus 
  • Club dues 
  • Expenses related to vacation or personal days taken before, during or after a business trip 
  • Loss Damage Insurance when University agency is available and another auto agency is utilized 
  • Loss or theft of cash advance money or airline tickets 
  • Loss or theft of personal funds or property 
  • Lost baggage 
  • Luggage or briefcases 
  • Personal reading materials (magazines, newspapers, etc.) 
  • Medical expenses while traveling 
  • Movies 
  • Personal entertainment 
  • Pet care 
  • Recreational expenses 
  • Saunas, massages 
  • Shoe Shines 
  • Souvenirs or personal gifts 
  • Travel accident insurance premiums 
  • Laundry, cleaning, pressing costs for trips of less than five days 
  • Traffic citations (moving violations), parking tickets, court fees and other fines 
  • Mini-bar charges 
  •  Airline, car, and card membership dues and club fees 
  • No-show/Cancellation fees or fees related to hotel late check-out