7.2.5 Conferences and Professional Meetings

The conference registration and agenda or meeting schedule, must be submitted with the Travel Expense Report to support the business purpose of the trip.   If meals are provided in the conference fee but the traveler chooses to eat elsewhere, such expenses are not reimbursable.  Any exception request, approved by the traveler's supervisor, to this policy must include a justification as to the reason. Meals not included in the conference fee are reimbursable as noted above.   

Many conferences offer optional recreational events for attendees at an additional cost. Decisions regarding the reimbursement for such events should be made by the traveler's supervisor prior to travel.