6.1 Acquisition of Equipment
Federal regulations require that pre-acquisition screening occur prior to asset acquisition when federal or federal flow-through funds are used to acquire certain capital equipment. Pre-acquisition screening is intended to determine that similar equipment is not already available for use on campus. The objective of screening is to assure that the use of government funds is maximized. This procedure applies to equipment being acquired in whole or in part with federal funds.
Pre-Acquisition Screening Criteria
Pre-acquisition screening is the responsibility of the individual, PI, their designee and/or the department acquiring the equipment. Equipment acquisitions having an expected cost of $25,000 to $99,999.99 are required to be screened only against the specific acquiring department's equipment inventory records. Equipment acquisitions having an expected cost of $100,000 or more must be pre-screened against University-wide inventory records. Screening must occur prior to initiating asset purchases (completing on-line requisitions). The Equipment Availability Screening Verification form must be attached to the online requisition request for purchases subject to pre-acquisition screening.
Upon request, the PMO will provide acquiring individuals/units with an equipment inventory report to be used in conjunction with the pre-acquisition screening process.
PI and/or Department processor
1Completion of this form validates and documents that asset acquisition pre-screening has occurred.