7.5 International Travel (Revised as of 7/28/16)
The purpose of this policy is to provide guidance for university travelers about procedures for processing international travel expense reimbursements. Rules governing international travel can be found in University Policy 16-2, by clicking on this link.
|Traveler||A WSU employee or non-employee who incurs travel expenses and seeks reimbursement for those expenses from the university, regardless of funding source.|
Reimbursement requests for international travel follow the same guidelines as the general travel policy. In addition to airfare, car rentals, lodging, etc., the traveler will be reimbursed for applicable visa fees, required immunizations, airport taxes, and other items necessary for conducting university business.
Travel Expense Reports must be submitted in U.S. dollars with documentation and translation of the foreign receipts and their currency conversions. Travelers must use the currency rates that were in effect on the date the expense was incurred or posted to their travel card. Travelers may use the website http://www.oanda.com/ to obtain the conversion rates.
Expense reimbursements should be processed via the university’s electronic travel system in accordance with established procedures.
|Supervisor/Department Representative|| |
|Business Affairs Officer/Department Expense Approver|| |
This policy applies to all WSU international travelers and employees with the responsibility of approving international travel related expenses.