Wayne State University

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Policies and Procedures

APPM

6.3.2 Lost, Stolen or Destroyed Equipment

POLICY

University Departments must implement and maintain appropriate safeguards to prevent loss, damage, and/or theft of university equipment.   Equipment that is lost, damaged or stolen must be reported to PMO promptly.  Theft of equipment should also be immediately reported to Public Safety.   To prevent losses due to theft, where appropriate, the installation and use of theft prevention devices is encouraged.   Damage of equipment should be reported to Risk Management immediately.

PROCEDURES

Responsibility

Action

Department

  1. Immediately notify campus police and PMO as soon as theft or mysterious disappearance of equipment becomes known.  If equipment is government-owned, notify the appropriate government official.

  2. Complete Asset Activity Transmittal form and attach copy of police report to send to PMO for disposal in the Fixed Asset System.

  3. Fill out Risk Management Property Loss Notice form at http://www.risk.wayne.edu./.

  4. For loss or damages resulting from other causes, report the loss or damage to Risk Management and complete the Declaration of Surplus Equipment form to send to PMO.

  5. Retain copy of applicable form.