6.4.2 Transfer of Equipment to Another Location
POLICY
This sub-section addresses situations involving transfers to other institutions with determinations and procedures related to equipment purchased with active or terminated awards and institutional funds. These procedures apply to all capitalized and non-capitalized equipment. All equipment transfer requests for moving equipment to other institutions require the approval of the Dean or his/her designee and the Vice President of Finance or his/her designee.
Research equipment purchased in full or partially with University funds can occur only if a sale is consummated with the appropriate reimbursement to WSU.
Research equipment purchased from external sponsored funds is normally considered special purpose due to the uniqueness of the PI's research. When PI's are transferring to another institution, it is sometimes customary that equipment purchased from their external sponsored awards follows to the recipient's new institution. In addition to the approvals mentioned in the first paragraph of this section, the transfer of equipment may require Sponsoring Agency approval. Due to the necessity of review and potentially contacting external parties, the request should be initiated 90 days prior to the transfer.
The transfer process can be summarized into four actions. These would be:-
Request - the departing PI makes a request for the equipment to be transferred;
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Approval - the appropriate Chair/Director/Chief approves the release of the equipment;
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Endorse - the appropriate Dean, Director endorses the release of the equipment:
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Approve and Authorize - Vice President of Finance approves the transfer and authorizes the transfer
PROCEDURE
Responsibility | Action |
PI or his/her designee |
|
Chair/Director |
|
Dean and/or designee |
|
Vice President for Finance and/or designee |
|
PI/Department |
|
Cost Accounting |
|