DESCRIPTION

The following documents the University policy and procedure for establishing security clearance on new/transferring employees who are to perform certain duties and/or work in defined areas.

POLICY

Assignments in certain university positions require that employees meet established security clearance requirements, including fingerprinting. Security clearance is required as a condition of employment for all personnel (regular staff members as well as student employees) assigned in the following areas:

Accounting (Cashier's Office)

Internal Audit

Mail Room

Parking Services

Public Safety

Receiving

Media Services Equipment Center

McGregor Memorial Conference Center

Science Storeroom/Liberal Arts

Facilities Planning and Management-

Grounds, Custodial, Building Operations, Storeroom

Central Stores

Staff members serving in other areas who have responsibility for handling significant sums of money, or have on-the-job access to drugs and/or alcohol as defined by the Federal Food and Drug Act, or have access to confidential information, may also be subject to security clearance requirements.

Persons joining the university or transferring into positions requiring security clearance are notified in advance of such requirements. Security clearance investigations are required for applicants who indicate a past criminal record on their employment application form prior to the date of placement with the university.

Security clearance procedures (warrant check and fingerprinting) are initiated prior to employment/transfer.

PROCEDURE