Vacation time does not accrue during any pay period in which a staff member is absent without earnings for ten days.
Salaried staff members with appointment of half-time or more are entitled to vacation in proportion to the fraction of time worked, e.g., a person with a 4/5 time appointment accrues/earns vacation time at 80% of the full time rate.
Persons with nine-month assignments are not entitled to vacation time.
Paid holidays occurring within an authorized vacation period are not counted as part of the vacation leave.
Vacation time must be approved by the unit administrator in accordance with the operational needs of the unit.
When a pay day occurs during a staff member's vacation period of ten days or more, an advance check may be requested in writing from the Payroll Office. Such a request will be honored if submitted at least ten working days prior to scheduled issuance of advance check and there is a sufficient vacation bank as of the last pay period prior to the date of request to cover the amount of advance payment requested.
Accrued vacation time for a staff member transferring from one staff group to another will be credited up to the maximum allowed for the group into which the person is being transferred.
All accumulated vacation time is to be used prior to the beginning of any unpaid leave of absence. Staff members transferring from a twelve to a nine month assignment or to salaried service of less than half-time, are required to use accrued vacation time prior to the effective date of transfer and/or reduced service schedule. Vacation time that is not used prior to the beginning of an unpaid leave, a transfer to a nine month position, and/or transition to a less than half-time position is voided and thus the vacation bank is reduced to zero on the effective date of such action.
General Service Support Personnel
Full-time general service support (secretarial, clerical and technical) personnel accrue vacation time during a bi-weekly pay period in accordance with the following schedule.
Length of Service
90 hours (12 days)
After four years of service
112.5 hours (15 days)
After ten years of service
150 hours (20 days)
After fifteen years of service
172.5 hours (23 days)
Effective October 1, 2000 vacation time is accrued from the first full pay period following the date of employment and may be used following four months of active University service. Vacation may be accrued up to a maximum of 172.5 hours (23 days).
All accrued vacation time will be paid out at time of separation from the University.
All Other Personnel
Full-time professional and administrative staff members accrue 6.35 hours of vacation per pay period for an annual accrual of 165 hours (22 days. A full day of vacation is equivalent to 7.5 hours.
Vacation time is accrued from the first full pay period following the date of employment and may be used following four months of active University service. Vacation may be accumulated up to a maximum of 172.5 hours (23 days).
All employees with at least six months of eligible service, will be entitled to a pay off of their full accumulated vacation bank at time of separation with two weeks notice prior to resignation or retirement. For professional research personnel, all vacation days must be used prior to separation, otherwise they will be forfeited. The Dean may authorize exceptions to this policy. Non-represented faculty and academic staff with term appointments must use all vacation prior to the expiration of the term of appointment or it will be forfeited.