2.6.2 Addendum to Contract (Revised 03/05/2024)
Administrative Responsibility: Associate Vice President for Business Services / Procurement
PURPOSE
Whenever the original contract between WSU and a non-WSU party is altered, the alteration is handled via the contract addendum process. Examples of these changes are:
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An extension of the time period.
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An expansion of the scope of the services.
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A change in the contract amount.
SCOPE
This Policy and related policies 2.0 through 2.6 apply to all WSU employees and external contractors involved in the procurement of goods and services for the University, whether as an administrator within a Department or Unit, or the final end user of such goods and services.
DEFINITIONS
The following are terms and definitions of some commonly used terms in the procurement cycle:
| Contracted Service | A signed contract authorizing a vendor to perform an ongoing service. |
|---|---|
| Purchase Order | A purchase order (PO) is a legally binding document created by a buyer and presented to a seller. |
| WayneBuy | The University eProcurement & Requisitioning System used for the placement of all regular purchase orders and payment of invoices submitted by Departments through the direct payment request (DRP) process. |
| WayneBuy Requisition (PR) | The online WayneBuy Requisition form generated by a department to request the purchase of goods or services from an individual or a company. |
POLICY
The appropriate University administrative officer is defined in University Policy 04-6, Contract Signatories. The addendum must have the same signatures as dictated by University Policy 04-6. For example, specific contracts under $50,000 may be signed by the appropriate Dean/Director; whereas, contracts for $50,000 or more require the signature of the Director or Associate Vice President of Procurement and/or the CFO. If the original contract was for less than $50,000 and the addendum raises the contract to $50,000 or more; then the signatures required for the addendum are the same as those required for a contract of $50,000 or more.
PROCEDURE
Procedures for the addendum process are identical to the process for the original contract. See sections APPM 2.3.4, APPM 2.5 and APPM 2.6 as appropriate.
APPENDICES
N / A
RELATED UNIVERSITY/BOARD POLICIES
Effective Date: Prior to 2000
Revised Date: 6/27/2024
Reviewed Date: 3/05/2024
To be reviewed, at minimum, every three years and/or revised as needed by: Associate Vice President for Business Services / Procurement
Next Review By Date: 3/05/2027
SUPERSEDES POLICY
- N / A
HISTORICAL DATES
01/01/2013, 04/01/2012, 09/01/2010, 08/01/2009