05-1 Class and Room Scheduling (Second Release)

1.0  Purpose

1.1     It is the purpose of this University Policy to establish policy and procedures for the orderly scheduling of classes and rooms in a manner which results in increased utilization and which will facilitate the assignment/reassignment of classrooms caused by variances in actual enrollments versus estimated enrollment figures.

2.0  Definition

2.1     For the purpose of this University Policy, classrooms are defined as rooms used for general instruction such as general purpose and departmentally-owned classrooms, seminar rooms, and lecture halls.

2.2     Classrooms assigned to the Schools of Law and Medicine, the College of Nursing, the Eugene Applebaum College of Pharmacy and Health Sciences, and off-campus centers are not covered by this University Policy.

2.3     Not covered by this University Policy are laboratories, studios, and other specially designed rooms or equipped rooms.  These rooms will remain assigned to the respective schools and colleges.

3.0  General Rules

3.1     Classrooms as defined under 2.1 which are currently assigned to schools/colleges/units will remain available to these units for the initial preparation of class schedules.  Once registration begins, the authority over the classrooms, as defined under 2.1, reverts to the Registrar.  Once the Registrar assumes authority over classroom assignments, schools/colleges/units must submit requests for schedule adjustments to the Registrar who will make the necessary schedule adjustments to the Registrar, who will make the necessary adjustments.  The Registrar will collaborate with academic units on scheduling departmentally-owned space for classes.

3.2     Class schedules must be prepared by the schools/colleges/units in accordance with class scheduling policy as described in the Class Schedule Matrix, found at https://provost.wayne.edu/course-scheduling-matrix.

3.3     When classrooms become available after registration begins, the authority for rescheduling the use of these classrooms rests with the Registrar.

3.4    The Registrar has the authority to review class schedules for compliance with the Class Schedule Matrix referred to in 3.2 above and they shall have the authority to require rescheduling of classes to conform with the Class Schedule Matrix.

3.5    After classroom assignments are finalized, departments can begin scheduling their classrooms for special events and meetings.  The responsibility for scheduling general purpose classrooms will remain with the Registrar.

4.0  Duration

4.1      This University Policy is revocable by the President at any time and without notice.

5.0  Effective Date

5.1      This University Policy is effective upon issuance.

5.2      This University policy supersedes University Policy 2005-01 first release. 


Signed by President M. Roy Wilson, February 28, 2018