3.0.21 Employee Safety Requirements- COVID-19

Administrative Responsibility: Associate Vice President (AVP) and Chief Human Resource Officer (CHRO)


The University recognizes the very serious nature of the COVID-19 pandemic and its potential impact to the WSU Community. Therefore, the University is taking actions necessary to protect the health of its students, faculty, staff and visitors and to help contain the spread of the virus.

This policy outlines the university's expectations for all employees to follow the current COVID-19 safety protocols in place and the potential outcomes for employees if the required safety protocols are not followed.


This policy covers all university employees.


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All university employees are required to comply with the following COVID-19 safety protocols until further notice:

Personal Protective Equipment (PPE) – Effective June 25, 2021, masks (A cloth facial covering that covers the nose and mouth) are no longer required for fully vaccinated individuals when they are indoors on campus. Individuals who have not been vaccinated are still required to wear masks when inside all campus buildings, except when eating or drinking. Masks are not required for anyone — regardless of vaccination status — when outdoors. This policy will remain in effect until further notice and will be updated when new guidance is available.

To help us take this important step, a new question will be added to the Campus Daily Screener regarding vaccination status, starting Monday. When you complete the screener, the email response you receive will indicate not only whether you are cleared to be on campus, but also whether you are required to wear a mask indoors. While this will be a matter of trust, I urge you, for the safety of yourself and the campus community, to answer this question honestly.

Employees still required to wear a mask on campus but have physical conditions which limit or restrict their use of PPE, should contact their HR Consultant or the Office of Equal Opportunity (OEO) for further information.

Social/Physical Distancing – Employees are required to follow any Social/Physical Distancing protocols in place for the purpose of maintaining a minimum distance of not less than six feet from others when on campus, to include work spaces, meeting rooms, and other common areas.

Posted Campus Directives – Employees are responsible to comply with all COVID-19 related signage regarding, but not limited to, the usage of hallways, elevators, common spaces, and stairwells.

Completing the Be Warrior Safe Training and the Campus Daily Screener - Employees coming to campus are required to complete the Be Warrior Safe Training offered in Canvas (link to the Corona Virus website) prior to returning. Also, regardless of the intended length of stay on campus, the Campus Daily Screener must be completed every day beginning 48 hours before your return to campus and continuing each day that the employee will be on campus. Employees who are cleared to come to campus will receive an email with a QR code they may be asked by a campus authority to produce.


The University promotes and supports a positive approach to COVID-19 safety precaution compliance. However, in light of the importance of everyone's safety, employees in violation of such protocols will be subject to the same disciplinary action outlined under APPM policy and applicable Collective Bargaining Agreements.

Reporting Non-Compliance – Employees who wish to report protocol non-compliance or other unsafe behavior are directed to contact their supervisor or WSU Public Safety. Alternatively, they may also contact:


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  1. Student Guidelines for Campus Safety was referenced in developing this policy.

Effective Date: 7/1/2021

Revised Date: This is a new policy

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To be reviewed, at minimum, every three years and/or revised as needed by: Associate Vice President (AVP) and Chief Human Resources Officer (CHRO)

Next Review By Date: 6/30/2024