Wayne State University

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Policies and Procedures

APPM

3.3.5 Classification Non-Academic Positions

DEFINTION(S)

Classification

The assignment of a position to an appropriate pay grade in the classification system based on the duties and responsibilities assigned and performed. This designation is made by the Classification and Compensation Department.

POLICY

All non-represented, non-academic positions are evaluated and classified through the application of the Hay classification and compensation system and are assigned a specific salary schedule, pay grade, and salary range. The process of job evaluation under the Hay classification and compensation system is performed by the Classification and Compensation department. All positions are evaluated based on abilities of the position incumbent. Job content is based on the Clerical/Technical Position Questionnaire, form 797, or the Administrative/Professional Position Questionnaire, form 797A, completed by the incumbent and reviewed by the supervisor and/or department head. Job content is comprised of know-how, problem solving, and accountability factors as determined by Hay evaluation points.

The Classification and Compensation Department maintains generic job descriptions for non-academic classifications in the university. A classification description is developed outlining core duties and responsibilities performed.  Based on job content, the classification is assigned to a pay grade.

All represented, non-academic positions are evaluated and classified pursuant to the terms and conditions of the appropriate collective bargaining agreement.

PROCEDURE

Responsibility

Action

Employing Unit

  1. Complete and sign Position Action Request, form 1489, and form 797 or 797A if new position.

  2. Forward form 1489 and form 797 to Dean/Director.

Dean/Director or Senior Officer

  1. Verify availability of funds and sign form 1489.

  2. Forward form1489 and form 797 to Classification and Compensation Department.

Classification and Compensation Department

  1. Determine appropriate classification, pay grade, and salary range.

  2. Verify position history.

  3. Sign form 1489 to indicate approval.

  4. Forward form 1489 to:

    1. Budget Office if new general fund position;

    2. Office of Research and Sponsored Programs Services (ORSPS)if new grant fund position;

    3. Employment Services if established position.

Budget Office (general and auxiliary fund positions)

  1. If budget plan is adequate and acceptable, establish position in HRS.

  2. Forward form1489 to Employment Services.

ORSPS (grant fund position)

  1. If budget plan is adequate and acceptable, approve and return form 1489 to Classification and Compensation Department.

Employment Services

  1. If budget is adequate, prepare and distribute posting.

  2. If budget is in adequate, notify Employing Unit.